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blogs / 18 JUL 2021

Exploring Distributed Workforce Challenges from Identifying Risks to Enhancing Compliance

Erika Reichard

compliance distributed workforce

Over the years—and exacerbated by the pandemic—companies around the world have been facing compliance risks due to the normalization of distributed teams and complex cross-border regulations.

Compliance has become increasingly difficult to manage with remote workers and business travelers conducting business across local, state, and international borders and with the tightening of the regulatory environment (e.g., Brexit and Posted Workers Directive).

In order for HR, Mobility, and other groups to navigate ever-changing regulations, comply with laws and regulations, and protect against penalties from tax and payroll audits, they must have a full picture of the organization and its employees’ obligations and impacts in key areas, including:

  • Multi-jurisdiction tax

  • Immigration filings

  • Payroll reporting

  • Regulatory compliance

In Wendy Kosach’s piece, “Distributed Workforce Challenges – Identifying Risks and Enhancing Compliance,” we explore what organizations are looking for in today’s complex work environment and how we can go about creating a solution that not only addresses the issues at hand but empowers companies to stay ahead of the game.Wendy’s thought leadership takes a deep dive into the importance of service combined with technology to ensure the seamless support of clients’ distributed workforces.

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Proactively Managing Risk

Staying ahead of the game requires managing compliance risks successfully. Our wing-to-wing management solution uses best-in-class technology in order to create a full picture of our clients’ global compliance risk so they can recognize exposures and take action to prevent them. A best practice for mitigating compliance risks starts with a strong partnership between HR and talent mobility teams in order to provide a comprehensive view of employee location and assignment data. Cartus provides access to dedicated experts who are at the core of collating and presenting data, which is fundamental to further analysis and project design. Risk factors include—but are not limited to—blind spots and data gaps and risk hotspots.

At Cartus, we provide a high-level implementation plan detailing proposed actions, measures, and integrations specific to our clients’ unique populations following a full risk assessment. Providing visibility, understanding, and clear communication is critical. Supporting clients also involves helping them communicate with front-line employees and personnel managers. For example, providing clear and early communication and a pre-travel assessment can better prepare stakeholders for seeking approval for services such as work permits, visas, and other immigration needs. This often results in better duty of care, compliance accuracy, and a seamless employee experience in obtaining required travel documentation.

Ongoing Support

Cartus believes in developing a program based on reporting outputs and actions driven over the course of the year to inform and drive continued improvement into the future. Clients can benefit from not only addressing current risks but also the peace of mind that comes from a compliance tracking program that remains agile and fit for purpose.As regulations continue to change, a successful program must also evolve and remain relevant to the current landscape. Through data-supported recommendations and collaboration with internal stakeholders, Cartus empowers clients to continuously improve their internal processes now and into the future.For more information on identifying risks and enhancing compliance, read Wendy Kosach’s piece featured on Worldwide ERC® today.

For additional information, be sure to check out the teaser trailer below to our Spring ERC webinar, "Distributed Workforce Solutions: Identifying Risks and Enhancing Compliance."

Headshot of Blog Author Erika Reichard

Erika Reichard

Erika Reichard has more than 23 years of global mobility industry experience in global learning and development, relocation accounting, and project management. As Director of Business Process, Erika specializes in collaborating across the business to identify and implement process and system efficiencies that drive client and customer excellence.